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The use and disclosure of personal data is governed in the United Kingdom by the Data Protection Act 2018 (the Act). Under the Act the Chief Constable of Gwent police is the data controller for the processing of any personal data by the force. In the rest of this privacy notice the Chief Constable of Gwent Police is referred to as we or us.
This privacy notice explains:
We will treat information you provide to us in using this website in confidence and we will only disclose it to third parties where we are required to do so by law, or in the circumstances set out in this privacy notice.
We gather information about site usage to help the development and improvement of services to the public, and to protect the integrity of our systems from malicious users. We also gather information through the various functions available on the site that allow you to provide us with information (such as online forms and the live-chat function) for the purposes described later in this privacy notice. At the moment this information consists of:
Personal data is any information we handle that relates to an identified or identifiable natural person. An 'identifiable natural person' is anyone who can be identified, directly or indirectly from information, including by reference to a name, identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Our Data Protection Team manages our data protection compliance. The Joint Data Protection Lead Officer for South Wales Police and Gwent Police can be contacted using the following details:
Data Protection Office
Gwent Police Headquarters
Llantarnam Park Way
Llantarnam
Cwmbran
NP44 3FW
Email: [email protected]
We take our data protection responsibilities seriously. We take great care to ensure we process your personal data properly to maintain your trust and confidence. You can contact our Data Protection Team or our Data Protection Officer if you have any questions or concerns about how we process your personal data.
We have a legal duty to uphold the law, prevent crime, bring offenders to justice, and protect the public. To do this we process your personal information for carrying out a range of activities commonly known as the ‘policing purpose’. These include:
We also process personal data for purposes in support of the policing purpose. These include: recruitment; administration of current and former employees, contractors, and volunteers; property and asset management; financial management; media relations management, complaints handling; research, including surveys; and provision of educational programmes and support.
We process information relating to a range of individuals, including:
We may process personal data relating to or consisting of the following categories:
** For further information on our use of live-time Facial Recognition Technology, please visit our facial recognition page.
The types of personal data we process will vary depending on the purpose. The above list is not exhaustive. We aim to process the minimum amount of personal data necessary for the relevant purpose. You should not assume that we hold personal data in all of the categories identified for every person whose personal data we process.
We collect personal data from a variety of sources, including:
Where we process personal data for the policing purpose our legal basis for processing under the Data Protection Act 2018 is that it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us. Our functions and the official authority vested in us are based in common law and supplemented by legislation such as the Police and Criminal Evidence Act 1984, the Police Act 1996, and the Police Reform Act 2002.
Where we process personal data relating to criminal convictions and offences, that processing is necessary for reasons of substantial public interest and involves the exercise of a function conferred on us by an enactment or rule of law. We have an appropriate policy document (as required under the Act) for that processing.
Where we process personal data for purposes other than the policing purpose our legal basis for processing will vary depending on the circumstances. Ordinarily, the relevant legal basis is that the processing is:
and on occasion
We take the security of all personal data under our control seriously. We comply with our legal obligations regarding security, relevant parts of the ISO27001 Information Security Standard, and where appropriate the College of Policing Authorised Professional Practice guidance on Information Assurance.
We ensure that appropriate policy, training, technical and procedural measures are in place, including audit and inspection, to protect our manual and electronic information systems from data loss and misuse. We only permit access when there is a legitimate reason and under strict guidelines on what use may be made of any personal data contained within them. We continuously manage and enhance our compliance with relevant standards and guidance to achieve adequate and up-to-date personal data security.
We may disclose personal data to a wide variety of recipients in any part of the world (including outside of the United Kingdom and the European Economic Area), including to those from whom we originally obtain personal data. Recipients may include:
We will retain records containing personal data relating to criminal investigations, intelligence, public protection, and custody in accordance with the College of Policing guidance on the Management of Police Information.
Under the Act you have a number of rights that you can exercise in relation to personal data we process about you. You do not have to pay to exercise your rights (other than a reasonable fee if a request for access is clearly unfounded or excessive but we agree to fulfil it anyway).
Right of Access: You can request access to the personal data we hold about you free of charge. Normally we will provide it within one month of receipt of your request unless an exemption applies. You can request access to the personal data we hold about you using the contact details in this privacy notice.
Right to be Informed: You are entitled to be told whether we are processing your personal data, how we obtain it, how we use, retain, and store it, and who we share it with. This privacy notice seeks to provide that information, in addition to explaining what your rights are.
Right to Rectification: If we hold personal data about you that is inaccurate or incomplete you have the right to ask us to correct it. You can ask us to correct your personal data using the contact details in this privacy notice.
Right to Request Erasure: Under certain circumstances you have the right to ask us to delete your personal data to prevent its continued processing where there is no justification for us to retain it. The circumstances most likely to apply are:
The right of erasure does not apply if we are processing your personal data:
If you want to ask us to delete your personal data you can do so using the contact details in this privacy notice.
Right to Restrict Processing: Under certain circumstances you have the right to ask us to restrict the processing of your personal data. This may be in cases where:
You can ask us to restrict processing of your personal data using the contact details in this privacy notice.
Right to Data Portability: You have the right to obtain and reuse your personal information for your own purposes, transferring it from one environment to another. This right only applies to personal data provided by an individual, where the processing is based on their consent or for the performance of a contract and when that processing is carried out by automated means. If you wish to discuss this right, you can do so using the contact details in this privacy notice.
Right to Object: You have the right to object to:
Any objection must be on grounds relating to your particular situation. If you want to exercise your right to object you can do so using the contact details in this privacy notice.
A 'cookie' is a piece of information stored on your computer which allows web servers to collect information from your visit to this website. It saves a small amount of data to your computer, which the website then uses on repeat visits.
We use cookies on this website to improve user experience and for essential functionality. We do not use them for identification, monitoring, or profiling purposes. To find out how to reject, delete or update your cookie preferences in your browser you need to know what browser you use and what version of it you are using. Most browsers have guidelines on how to adjust cookie settings through their 'Help' menu.
We use the following cookies on the website for the reasons explained below.
Google Analytics sets the following cookies:
Cookie name |
Expiration time |
Purpose |
_ga |
Two years |
This cookie is used to distinguish users, which helps us count how many people visit our website |
_gat |
Ten minutes |
Used to manage the rate at which page view requests are made |
Cookie name |
Expiration time |
Purpose |
_utma |
Two years |
Like _ga, this lets us know if you’ve visited before, so we can count how many of our visitors are new to the site or to a certain page |
_utmb |
30 minutes |
This works with _utmc to calculate the average length of time you spend on the site |
_utmc |
When you close browser |
This works with _utmb to calculate when you close your browser |
_utmz |
Six months |
This tells us how you reached the site (eg from another website or a search engine) |
If you don't want to send information to Google Analytics, you can use Google's opt-out browser add-on or you can configure your browser to enable you to choose which cookies you allow to be created.
We use cookies from the Google Doubleclick and Facebook Pixel services to track activity of website visitors originating from media sources. We use anonymised data from this service to optimise our online advertising activity for recruitment. In certain cases we may use ‘remarketing’ services to target our ads to you based on your prior use of our site when you visit other sites included within an online advertising network. If you do not wish to be tracked in this way, you can opt out via the following:
We use session cookies to enable us to identify requests from the same browser during a limited time window, and provide a way to remember page changes, or item or data selection, for the duration of that session.
Session cookies are essential for the website to operate and are set upon your arrival to the site. These cookies are deleted when you close your browser.
You may see pop-up messages on our site. For example, a pop-up explaining our use of cookies. Once you have seen these messages we store cookies to ensure we do not show you the same message again.
The Information Commissioner's Office (ICO) regulates the processing of personal data. You can complain to the ICO if you are unhappy with how we have processed your personal data.
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Complain on the ICO website
We last updated this privacy notice on 2 February 2022. We keep this privacy policy under regular review and update it if any of the information in it changes.